Data Privacy Statement for the parishes of the Beacon Mission Community of Ipplepen with Torbryan, Denbury, Broadhempston and Woodland
This statement explains what information we hold about you, why we hold it and how we protect it for you.
Personal Data
Personal data relates to a living individual who can be identified from that data.
The Parochial Church Council of each parish is the data controller. This means it decides how your personal data is processed and for what purposes.
The PCC of each parish complies with its obligations under the General Data Protection Regulation, GDPR, by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Processing
This is anything which is done to/with personal data, including storing it.
In addition to personal data processing we carry out our legal obligations to process Gift Aid and letting out the church hall for example.
We use your personal data for the following purposes:
To enable us to provide a voluntary service for the benefit of the public.
To fundraise and promote the interests of the church
To manage our employees and volunteers
To maintain our own accounts and records, including the processing of gift aid applications.
To maintain the electoral roll
To inform you of news, events, activities and services in the parish
To share your contact details with the Diocesan office so they can keep you informed about news in the Diocese and events, activities and services taking place in the diocese.
The information we hold about you
We may contact you by post, text or email if you have given permission.
Your personal information will be treated as strictly confidential.
Your data will only be used for the purpose for which you agreed.
Your personal data will not be disclosed to a third party without consent.
How long we keep your data
Personal data will be destroyed securely when the purpose for which it was acquired is no longer relevant. Electoral roll information will be retained while it is still current; gift aid declarations and paperwork can be kept for up to 6 years; DBS details are now valid for three years, and parish registers of baptisms, marriages and funerals are stored securely permanently.
Your responsibilities and rights
Unless subject to an exemption under the GDPR, you have the following rights with respect to your data.
We cannot use your personal data for a new purpose without explaining this new purpose to you before beginning the new process.
The right to request that the PCC corrects any personal date if it is found to be out of date or inaccurate.
The right to have your personal data erased where it is no longer needed.
The right to withdraw your consent to the processing at any time.
The right to lodge a complaint with the Information Commissioners Office and in the first instance through the PCC.
Each parish will carry out an annual audit of its data and this statement will be reviewed at the last PCC meeting of each year.